By Jessie Davies, content marketing manager at Signable
The drafting of contracts has changed radically since the Egyptians and the Hittites signed the first international treaty by carving directly into rock 4,000 years ago – and as contracts have evolved, so too have signatures.
In today’s digital world, e-signatures allow conference organisers to benefit from the efficiency gains and the legal security they offer.
To begin with, no two events are identical – so the terms of each agreement need to be unique, covering areas from prices to dates to names. Amending these details for each contract is a tedious and time-consuming.
However, an electronic signature solution allows you to input these variables onto your document’s template at the point of sending, slashing the time spent drafting contracts.
Organising conferences has traditionally involved physically exchanging vast amounts of paperwork to finalise details. Days are lost waiting for documents to arrive before they’re hastily signed and put back into the post. And then there’s the time spent tracking email chains, working out which forms need to be scanned and sent – and which need to chased.
If your team isn’t based in one office, e-signature technology centralises documents in an online account, accessible to your colleagues. You and your team are now free to work on the move, signing and sending key documents without having to return to base.
The work also becomes fully accountable as steps can be retraced, allowing you to check not only if someone has opened a document, but how many times they did so before signing – and at what time. Every action is automatically logged and traced, along with the relevant IP address and geo-location, giving your team complete transparency of a project’s status.
So when it comes to dealing with paperwork and finalising contracts, ask yourself: Is this really the best use of my time? Using e-signatures offers a simpler and more efficient way of doing business.
Jessie Davies is content marketing manager at Signable.