Avoid chasing your tail by getting your ducks in a row

Ever since I was 16, and I organised a trip for a large group of school friends to an under 18’s club night, I knew I wanted to work in events…I wasn’t sure where in events, I just knew I loved the buzz of organising something and seeing it come off.

One of the messages drummed in to me from course to course, mentor to mentor, was “plan, plan plan…but be prepared to think on your feet”.

Planning for events nowadays can be carried out through a multitude of programmes and systems, we currently use Asana…and then there is also the good old pen and paper, I currently use a Moleskine and a fine black Sharpie. But it’s these lists and the ’ticking boxes’ that make out lives easier when it comes to the crux of it, and give us more time to think on our feet.

As Operators we plan to the N’th degree and also hold a multitude of information. Having a centralised location for both of these (planning and information) makes our day to day lives so much easier. We all sing from the same hymn sheet and know where we are at each stage of the process when working towards events.

Planning Meetings with Contractors and Suppliers are worth their weight in gold to an Organiser. Sometimes lining up a few ducks can turn into a lining up raft of ducks and organising Planning Meetings can become an event in themselves. This said, scheduling time in your plans to send around a periodic email can work wonders to keep everyone in the loop, and if you have conflicting contractors…Bcc.

Some eventualities you just can’t plan for, and it’s when we are put on the spot our true colours show. Giving yourself the time in a situation to take a breath can be really difficult, but that breath could be the time you need to make the right decision. In the words of Sir Isaac Newton “For every action, there is an equal and opposite reaction”, making the correct action (decision) in the first instance can mean the “equal and opposite reaction” is more likely to resolve a situation.

Any comments? Email Paul Colston

ConferenceNews Guest Author

Conference News hosts great guests on its pages. Our Blog section is the collection of the best opinions in the UK and international events industry.

ConferenceNews Guest Author

Author

ConferenceNews Guest Author

Conference News hosts great guests on its pages. Our Blog section is the collection of the best opinions in the UK and international events industry.

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