Turning the traditional format of a conference around

Delegates
tend to sign up for conferences for two main reasons; the topic is of
interest and they hope to be inspired by new thinking from an expert
speaker. However, increasingly participants want more in exchange for
spending their valuable time and often limited budget at conferences.

I would like to encourage you to design the flow of the conversations at your events. So, what do I mean by this?

It
can be incredibly hard for key note speakers to meet the needs of large
audiences. They usually have poor information about who the attendees
are and they certainly aren’t going to know what is on the mind of each
individual in the room on the day. Many speakers have stock
presentations that they adjust for different events.

Why
not take the time at the start of a conference to understand the
expertise that lies in the entire group and what questions they have. By
doing this, speakers can really understand their audience, what they
know and what they need.

The challenge with this approach is being flexible enough to tailor presentations real time.

This
is why I recommend designing conferences as conversations in large
groups.  By doing this, you take the onus off the idea of having ‘an
expert’ and move towards sharing expertise amongst the delegates in the
room.

So, how does this work in practise?

1.    Begin by agreeing the overall theme for your event or conference

2.    Choose a small number of key topics relevant to the main theme – keeping the delegates needs front of mind

3.    Structure the physical layout of the event space to enable delegates to move freely around the room

4.    Plan the timings to allow small groups to discuss the topics that interest them.

By
designing a conference in this way, people with common interests are
drawn together. This style of working has much in common with the way
more and more of us work online. Instead of emailing a request for
information or an update to your Outlook contact list, you can post a
message on a social networking site like Linked In or Facebook. Members
who are interested or who have the information you are looking for will
respond or provide comments.

Similarly,
in a well-designed conference, the interests of most people will be
explored and salient expertise will be shared. A more traditional-style
conference tends to share predetermined expertise which may or may not
be relevant to the delegates.

This
style of conference enables powerful conversations between individuals.
Most conferences offer networking as a benefit for attendees. But,
let’s face it, some of us find it difficult to walk up to complete
strangers and strike up conversations. Many people go to a conference
with people they know and stick with them. At a conversational
conference people naturally get the chance to move around and talk in
small groups about topics that interest them. The subject matter draws
people together with like-minded views and networking can occur in an
easy and productive way.

In
summary, there will always be a need for thought leadership in all
aspects of business.  However, the idea that much of a conference can be
filled with this is out-dated. Conference organisers need to really
think about how we work today and how best to emulate this in the events
they produce. For many individuals, the idea of exchanging information
within a group is an intuitive way of engaging with others and learning.

Next
time you plan a conference, consider how best to harness the knowledge
that is present in the audience. Use the expertise in the group to make
your conference interactive, engaging and one that delegates will
remember.

Any comments? Email conferencenews@mashmedia.net

ConferenceNews Guest Author

Conference News hosts great guests on its pages. Our Blog section is the collection of the best opinions in the UK and international events industry.

ConferenceNews Guest Author

Author

ConferenceNews Guest Author

Conference News hosts great guests on its pages. Our Blog section is the collection of the best opinions in the UK and international events industry.

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